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|REGISTRATION OF CANDIDATES FOR 2010 UCE AND UACE EXAMINATIONS|
registration of candidates for the year 2010 UCE and UACE Examinations
is set to start on 1st March and close on
30th April 2010 for Normal registration. Late Registration with 50%
surcharge will close on 31st May 2010. All candidates under USE are
expected to have registered by 30th April 2010. The following points
should be carefully noted by both the Head of School (Centre) and
candidates when carrying out the registration:
1. ENTRY REQUIREMENTS
There is no age limit for candidates taking the UCE and UACE examinations.
Only candidates who have passed PLE (grades 1, 2, 3, and 4) or its
equivalent and have attended a full lower secondary (i.e. Ordinary
Level) may be registered for UCE examination. Present certified
photocopies of PLE result slips of 2006 or earlier at registration. A
candidate who is above 20 years of age and does not have PLE results
may be allowed to register for UCE examinations as an ADULT PRIVATE
CANDIDATE without considering his/her PLE result, with special
permission from the Executive Secretary, UNEB.
candidates who have passed UCE (Grades 1, 2, 3, and 4) and obtained the
Uganda Certificate of Education, or an equivalent qualification, and
have pursued an Advanced Level course of at least two years can be
registered for UACE examination. Present certified photocopies of UCE
result slips at registration.
(i) Candidates who do not have result slips must have their results VERIFIED by UNEB before registration.
Candidates who sat foreign examinations must present photocopies of
the converted/equated version of their results by UNEB at the time of
(iii) Heads of Centres must ensure that candidates DO NOT present
documents at registration by checking them thoroughly. Anybody caught
with forged documents will be arrested and prosecuted.
Entry Forms are obtainable at UNEB offices, Ntinda at 5000/= (five
thousand shillings only) per form. Each candidate is strictly entitled
to only one entry form. Do not submit photocopies of entry forms or
use balances of the previous years.
(i) The minimum number
of candidates to be registered by a center is 10 at each level (UCE
& UACE). Centers with less than 10 candidates should seek
permission from the Executive Secretary, UNEB, to register under other
centers as school private candidates.
(ii) Do not collect entry
forms and register candidates beyond the maximum capacity assigned to
your center by UNEB, except after re-inspection and expansion of your
center capacity, or with special permission from the Executive
Secretary, UNEB. This applies to USE schools as well.
(b) Accuracy of Candidates Registration
is the responsibility of the candidates and Heads of Centres to ensure
that their entries are in order and correctly recorded on the entry
forms. Candidates must read the instructions at the back of the entry
forms very carefully before filling the forms.
(c) The entry
forms must be filled by each candidate personally, using 2B Art Pencil
only. The entry forms must not be creased, stapled or folded. In case
of any error to be corrected in the shading, use a piece of rubber to
carefully erase the error without making the forms dirty. Do not use
correcting fluid on the entry forms.
Headteachers are advised to
keep photocopies of duly filled entry forms for checking the draft
registers and underprotest cases. This practice saves time and money.
Candidates names must be properly written in capital letters within
the square boxes, one letter per box, leaving one box between each
name/or initial in PART 1 and shaded letter by letter in the
corresponding circles. Avoid shading more than once on the same
vertical row of letters or skipping rows. Special attention must be
paid to correct spelling of candidates names.
(i) For UCE the names must be the same as they are on PLE result slips.
(ii) For UACE the names must be the same as those on UCE Result slips or certificates.
(iii) No name that was not on PLE/UCE result slips or
certificates should be added or left out. In case of any error on the
slips/certificates, it must be corrected by the Examination Body before
registration because no alteration of spelling or change of name shall
be accepted after registration.
(e) The correct age, entry
code, gender, funding, disability and district code in PART 2 should be
properly filled and shaded for the corresponding categories of
NB: All candidates from the same center must fill
the same district code, i.e. where the School/Centre is located.
District codes are appended at the end of this circular.
(i) The different entry codes for UCE candidates are as follows:
CODE 1: for school candidates and private school candidates sitting for the first time
CODE 2: for school candidates repeating the examination
CODE 3: for purely private candidates sitting for the first time
CODE 4: for private candidates repeating the examination
CODE 0: for visually impaired candidates sitting for the first time or as repeaters.
(ii) The different entry codes for UACE candidates are as follows:
CODE 5: for school candidates and private school candidates sitting for the first time
CODE 6: for school candidates repeating the examination
CODE 7: for visually impaired candidates sitting for the first time or as repeaters
CODE 8: for purely private candidates sitting for the first time
CODE 9: for private candidates repeating the examination.
(iii) Entry codes for disabilities/special needs A-G must be filled by all candidates in their
respective categories. These should be accompanied with separate written explanations for categories A-F.
(f) Subject/Paper Codes
should be informed about the correct subject/paper codes in PART 3
where schools offering optional papers apply (CRE, IRE, Science, Art,
TD, etc). Candidates should also be informed of compulsory subjects
i.e. at UCE 112 English Language, 456 Mathematics and core science
subjects (535 Physics, 545 Chemistry and 553 Biology) and at UACE S101
General Paper that they must shade. Special attention must be given to
subjects with optional papers.
There are THREE options of
PRACTICAL PAPERS in 535 Physics, 545 Chemistry and 553 Biology.
Therefore, where the number of candidates for practicals (535/3, 545/3
and 553/2) is too large to be handled in a day, some candidates can be
registered for option 535/4,5; 545/4,5 and 553/3,4. The minimum number
of candidates for each option is 10. A centre should not have more
than THREE SHIFTS of candidates for any practical paper in a day.
It should be noted that 241 History has the following independent papers:
241/1 Paper One East Africa (Compulsory)
241/2 Paper Two West Africa
241/3 Paper Three Central Africa
241/4 Paper Four South Africa
A candidate must offer Paper One and any other one paper from options 2-4, by shading only one of the optional papers.
registering for IPS subjects (612 Art and Design, 654 Textile Science
and Garment construction, 665 Foods and Nutrition, 736 Mechanical
Practice, 745 Building Practice and 753 Electrical Practice) must be
those who have been studying the subjects. The IPS subjects must not
be confused with the traditional similar subjects and taken
concurrently. Candidates offering 612 Art and Design must register for
Paper 1 and any other 3.
(i) UCE School candidates and
private school candidates must register for a minimum of 8 and maximum
of 10 subjects. These subjects must include: Group I (English
Language), Group V (core science subjects), at least one subject chosen
from each of the groups II (Humanities), IV (Mathematics). Visually
impaired candidates may offer 500 General Science and/or 527
Agriculture in Group V. Candidates with other special
needs/disabilities must get clearance from the Executive Secretary,
UNEB, on presentation of written explanations from the headteacher.
candidates attending full time lessons in licensed or registered
schools by the Ministry of Education and Sports must register for a
minimum of 8 and maximum of 10 subjects (which must include the core
science subjects); while Repeaters may register for one or more
subjects but not exceeding 10.
Purely private candidates register for minimum of 8 subjects and maximum of 10 subjects.
(ii)UACE candidates must register for General Paper and EITHER
4 Principal subjects OR
3 Principal subjects and 1 subsidiary subject OR
3 Principal subjects.
Repeaters and Private candidates should register for General Paper
and at least one Principal subject or any of the above combinations.
No candidate should register for a total of more than 5 subjects
including General Paper (maximum is 5 subjects).
In no case can a student attending a recognized school by MOES be accepted for examination as a pure private candidate.
Candidates offering P615 Art at UACE must register for four papers
including at least one from each group A and B and not more than two
from group A (paper 1, 2 and 3). Check carefully that candidates
choices of subjects comply with the regulations stated in the syllabus.
are advised to avoid selecting more than one subject from groups that
are normally timetabled together. UACE candidates are particularly
advised to avoid combining Science subjects with Arts subjects, e.g.
Sciences with Languages, Physics with Geography, etc (Refer to 2009
(g) Citizenship and PLE/UCE details in PARTS 4
and 5 must be properly filled by each Candidate. Indicate your
citizenship by shading only one of the listed options.
(h) Index Numbers
Give index numbers in PART 2 systematically, without skipping any
index numbers for candidates who are absent or have not filled entry
forms. Index numbers for UCE start with 001, while those for UACE
start with 501 onwards, after writing the center number.
(ii) Candidates must not share index numbers.
(iii) A candidate must not have more than one index number, i.e. he/she must fill in only one form.
(iv) Do not substitute or alter the names and subject choice of already registered candidates.
(v) Any additional candidate must be given the next index number on your registration list.
Each Entry Form must be duly signed by both the candidate and School
(Centre) Head and sealed with the School/Official Stamp in PART 6
without which the forms shall not be accepted for registration. You
are reminded that the official stamp should not extend to the margin of
the Entry Form.
NB: Candidates well developed permanent
signatures, and not names or initials should be used where they are to
sign personally. Initials and names will not be accepted for
signatures. No other person must sign for a candidate. Blind
candidates can use thumb prints. Candidates must be able to reproduce
the same signatures whenever required.
(j) Each Centre should
submit a typed list of the candidates with their corresponding index
numbers, names, gender, entry code, age and total number of subjects
offered by each candidate, when returning the Entry Forms to UNEB for
registration. These must correspond with those on entry forms and
(k) Where there are blind or visually impaired
candidates, another list of such candidates (extracted from the main
list) indicating their index numbers, names, gender, whether
totally/partially blind, subjects and papers, should be submitted
separately to UNEB at the time of registration. Indicate whether a
candidate needs Braille or enlarged print. For enlarged print, please
state the font size.
impaired candidates should not register for Geography, Physics,
Chemistry, Biology, Home Science, Art and Technical subjects. They
must register at least for 500 General Science or 527 Agriculture in
addition to other subjects.
(ii) It must be emphasized that Entry
codes for blind candidates are 0 for UCE and 7 for UACE and only these
should be used.
iii) Candidates must fill in the disability
codes (A-G). Candidates with Special Needs/Disability must have
separate written explanations about the type of disability which must
be submitted to UNEB at the time of registration.
Each candidate must provide three identical current passport size
photographs (black and white only) with full face and both ears
showing. The Head of Centre should buy two plastic spring files for
keeping the photographs. One set of the copies of photographs with the
candidates index numbers and names at the back, should be carefully
glued in ascending order of index numbers as on entry forms from
smallest to largest numbers in one plastic spring file, and the second
set in the second plastic spring file, and all the pieces of
information filled carefully e.g.
Name: Akello Rose
Sex: Female Age 20
School Candidate Private School Candidate
USE NON USE
(i)The above forms are issued together with the
Computer Entry Forms. Photocopies of the photograph forms may be used
to register late entry candidates. The third copy of the passport size
photograph should be reserved by the Head of Centre/School for UACE
Photo Collection Forms which will be issued later.
(ii) Manilla folder files can only be used for keeping photographs when registering additional candidates.
The front cover of the file should be clearly labeled, indicating the
center number and name, examination level and year of examination e.g.
Centre Name: Aga Khan H.S.
Examination Level: UCE
Year of Examination: 2010
Station Code: 235 District code:15
(c) One file containing the photographs with
complete information should be submitted to UNEB at the time of
registration. The second copy should be kept by the Head of Centre.
Any entry forms submitted without these photographs shall not be
accepted for registration.
(i) The photographs
glued in the two files must be of those candidates to sit for the
examination. The photographs must show the current likeness of the
candidates at the time of registration.
(ii) Be careful not to interchange or fix wrong photographs
(iii) Candidates must maintain the same names and signatures in the albums as those on the entry forms.
3. PRIVATE HALLS
In addition to the above mentioned points, it should be noted that
Centres branded as Private Halls register candidates as such Centres may register up to 150 candidates only except with special
permission from the Executive Secretary, UNEB.
Halls managed by DIS/DEO must register candidates for General Science,
but not Pure Sciences (Agriculture, Physics, Chemistry, Biology) Home
Sciences, Art Paper 6 and Technical subjects involving practicals,
except with special permission from the Executive Secretary, UNEB.
Such halls must register purely private candidates but not school
candidates attending full time lessons in schools licensed or
registered by the Ministry of Education and Sports. This is because
Halls have no facilities such as laboratories, workshops and
specialists to set the apparatus and try out the experiments.
Halls managed by the Area Supervisors or attached to schools with
recognized UNEB centers may register private candidates for pure/core
sciences, but not Art Paper 6.
4. REGISTRATION OF CANDIDATES FROM OTHER SCHOOLS
of students from other Schools without UNEB Examination Centre
Numbers by Schools with UNEB Examination Centre
Numbers to sit Examinations in their Centres, has
been abolished. No school with UNEB center number will be allowed to
register candidates from a school without UNEB Centre Number, except
with special permission from the Executive Secretary, UNEB. Such
candidates must register for core science subjects, be given Entry Code
1, be declared as private school candidates and pay private candidates
fees at registration.
Heads of Centres (except Private Halls)
who do not seek permission to register private candidates or do not
declare them at registration time will be considered for disciplinary
action, which may include withdrawal of the centre number or an extra
5. A SUMMARY OF ENTRIES SHEET
(a) The two
copies of the Summary of Entries Sheet given to you should be studied
carefully and filled accurately to facilitate packaging of question
papers. Special attention should be paid to option subject/papers
(224/2-5, 241/2-4, 535/3-5, 545/3-5, 553/2-4, 610/1-7, 612/1-7,
735/2&3 at UCE; and P210/1-6, P235/1-4, P245/1-4 and P615/1-7 at
(i) Fill the year of sitting the Examination, Centre
Number and Name, District Code and Name, Total Candidates, HeadTeachers Name,
Signature and Stamp.
(ii) Fill the columns to indicate the
numbers of candidates registered for each subject and for each of the
papers of the subject.
(iii) Total up the numbers of candidates registered for the subjects.
Your entries will be incomplete without this sheet.
Both copies of the summary of entries sheet, duly filled, must be
submitted to UNEB during the registration of candidates. Centres may
keep a photocopy.
(b) Ensure that all information required on
the Entry Forms, Summary of Entries Sheet, and List of Candidates are
as accurate as possible by checking them thoroughly. Accuracy of
results depends on accuracy of Entries. Try to be particular, and
support UNEB to serve you better.
(c) Photocopies of summary sheets may be used for late entries. Headteachers should submit all late entries in one batch.
(d) Stamp all the pages of your documents (Entry forms, List of candidates, Summary of Entries and albums).
6. REGISTRATION FEES
The registration fees for both UCE and UACE 2010 has been indicated in a separate detailed circular.
(a)Closing Date for Registration
of Centres should make sure that all candidates registered at their
Centres, fill the Entry Forms before the deadline of 30th April 2010
for normal and 31st May 2010 for late registration.
NB: All USE candidates are expected to have registered by 30th April 2010.
observe the closing dates for normal and late registration of
candidates, because the Board will not accept registration of
candidates after the deadline. Late conversion of results from other
examination bodies will not be considered as a valid reason for late
Centres awaiting inspection results for Expansion must register candidates up to current ceiling before deadline.
(b) Payment for Examination Fees
Entry forms are accepted for registration only on full payment of
Examination fees that should be in bank draft form (not cash or
cheque), payable to UGANDA NATIONAL EXAMINATIONS BOARD. Write the
centre number and name at the back of the bank draft. Only the
summaries accompanied by bank drafts will be checked.
completed Entry Forms, together with the Summary of Entries Sheets,
List of candidates, Photographs and Bank Draft should be brought to
UNEB Offices at Ntinda by the Head of School or Centre. Please DO NOT
send entry forms through Parents/Guardians or Candidates, or send the
forms by Post or any Delivery Agency to UNEB Offices for registration
because they will NOT be accepted for processing.
(ii) Have your own breakdown of the amount of money expected at the bottom of the candidates list.
(iii) Write the Centre Number, Name of
Centre, Total Number of candidates and District at the back of the
returning envelope. Use the same UNEB envelope provided at the time of
collecting entry forms. When registering additional candidates, you
can use ordinary envelope.
(iv) Do not re-issue any Entry
Forms issued to your Centre to other Centres because each Head of
Centre is accountable for the number of forms collected.
(v) Entry forms remain the property of UNEB and any balances should be returned to UNEB by the last date of registration.
7. TRANSFER AND WITHDRAWAL OF CANDIDATES
Transfer of registered candidates from one Centre to another is
discouraged by the Board, except in some very special circumstances
such as war or natural disasters. Suspension and dismissal of students
do not fall under these special circumstances. In case a candidate has
to transfer, a written permission must be obtained from the Executive
Secretary, UNEB by 31st August 2010. There is a transfer fee of
Shs100,000/= per candidate to be paid.
Heads of Centres are
advised not to accept any candidate from other Centres to transfer to
their Centres without written authority from the Executive Secretary,
UNEB. Heads of Centres who accept or encourage illegal transfer of
candidates will be considered for disciplinary action and such
candidates will not get their results.
cases of withdrawal must be notified to the Board in writing by the
Heads of Centres by 31st August 2010. The reasons for withdrawal must
be clearly stated. Any withdrawal after this date shall not be accepted.
a candidate has withdrawn his/her candidature, the index number of such
a candidate should not be given to another candidate. Examination fees
are not refundable after withdrawal.
8.IDENTIFICATION OF CANDIDATES
is becoming increasingly difficult to identify candidates during
examination time. Identity cards are issued as late as on the day of
sitting the first paper. UNEB will accept as valid, only identity
cards issued not later than the last date of registration 31st May
9. DRAFT REGISTERS
Draft Registers will
be ready by 15th July 2010. Heads of Centres or their representatives
should collect draft registers from Area Supervisors beginning 15th
July 2010. Kampala centers must collect draft registers from UNEB
offices, Ntinda Annex. Corrections to the draft registers must be
delivered to UNEB Office Ntinda Annex not later than 31st July 2010.
Registering for UNEB Examinations assumes that you have understood and
are in full agreement with the regulations and these guidelines.